View Full Version : OK DOC Visitation Regulations


whitewolf2751
10-29-2009, 06:07 PM
VISITATION RULES AND REGULATIONS

Visits are encouraged within the Oklahoma Department of Corrections to enable the inmate to strengthen family and community ties, increasing the likelihood of the inmates success after release. (2-CO-5D-01, 4-ACRS-5A-16)

I. Eligibility to Visit

A. Facility Guidelines

Visitation is a privilege, not a right. Each facility may set its own limit regarding the number of visitors approved to be placed on an inmate’s visiting list. Facilities will not restrict the number of approved visitors to less than six members of the immediate family, one friend, and one member of the clergy, except Oklahoma State Penitentiary, which may set a limit of three visitors plus one member of the clergy. Children under 18 do not count against the total number of visitors allowed. Visits by attorneys will be in accordance with Section III. item B. of this procedure. Inmates may add additional friends up to the maximum allowable number of six visitors in lieu of family members as defined in local procedures. (4-4498)

Parents will be considered as one visitor. Brother’s-in-law and sister’s-in-law will not be allowed to visit unless accompanied by the approved relative. As with parents (a brother and spouse and/or sister and spouse) will be considered one visitor.

If the inmate is married, then no opposite gender friend may be on the approved visiting list.

B. Hours of Visitation (4-4498)

The hours of visitation will be set by each facility, however, security level will dictate the number of hours each inmate will be allowed to visit. Visiting times may also be limited based on the fire marshal rated capacity for each facility visiting area. The number of hours are as follows and will not exceed the hours indicated:

1. Community contract facilities may authorize visiting not to exceed sixteen hours per week, excluding holidays.

2. Community security inmates up to eight hours per week, excluding holidays.

3. Minimum security inmates up to eight hours per week, excluding holidays.

4. Medium security inmates up to six hours per week, excluding holidays.

5. Maximum security inmates up to four hours per week, excluding holidays.

C. Visiting Days (4-4498)

1. Each facility head will set the number of days that is necessary to accommodate visiting for their inmate population. The days will include but not limited to, Saturday, Sunday and all state recognized holidays.

2. State recognized holidays that fall on Monday through Friday will be a “free” visiting day. The number of hours an inmate may visit on the free visiting day will be in accordance with the inmate’s level. That day will not count on the total number of hours per visiting privilege level. If the holiday falls on Saturday or Sunday, then the hours will count on the total visiting privilege level hours.

D. Visiting Privilege Level Criteria

1. Maximum Security
The chart below indicates the length and frequency that inmates can visit per security and earned credit level.

a. Level I -- 1hour non-contact per week with individuals on inmate’s approved visiting list. Legal visits will be in accordance with Section III. item B.

b. Level II -- Up to 2 hours per week

c. Level III -- Up to 3 hours per week

d. Level IV -- Up to 4 hours per week

2. Medium Security

a. Level I -- 1hour non-contact per week with individuals on inmate’s approved visiting list. Legal visits will be in accordance with Section III. item B.

a. Level II -- Up to 2 hours per week

b. Level III -- Up to 4 hours per week

c. Level IV -- Up to 6 hours per week

1. Minimum Security

a. Level I -- 1hour non-contact per week with individuals on inmate’s approved visiting list. Legal visits will be in accordance with Section III. item B.

b. Level II -- Up to 4 hours per week

c. Level III -- Up to 6 hours per week

d. Level IV -- Up to 8 hours per week

4. Community Security
Inmates assigned to community security may visit no more than 8 hours per week. Inmates assigned to community contract facilities (halfway house) may visit no more than 16 hours per week.

5. Segregation Housing Units (4-4267)

Inmates housed in segregation housing units will be allowed the following visiting privileges:

a. Administrative Segregation (4-4275)

Segregation housing unit inmates will be allowed a 1 hour non-contact visit per week to include only the following visitors: mother, father, spouse, legal, and clergy. These hours do not apply to long term segregation and inmates classified as protective custody inmates at the Oklahoma State Penitentiary, Lawton Correctional Facility or Mabel Bassett Correctional Center. Local procedures will define visiting hours at these facilities as required by OP-040204 entitled “Segregation Measures”.

b. Disciplinary Segregation Inmates (4-4275)

Inmates serving time for disciplinary segregation (DU Time) will not be allowed to visit while on the unit, with the exception of attorney/clergy visits. Inmates held in disciplinary detention exceeding 60 days will be afforded the same visiting privileges as inmates in long term administrative segregation and protective custody.

E. Additional Criteria

1. Immediate family members are defined as spouse, natural or surrogate parents, grandparents, father-in-law, mother-in-law, children (to include step-children and adopted children), grandchildren, siblings, aunt or uncle.

2. With the facility heads approval, children under the age of 18 years may be approved to visit an inmate when accompanied by a parent, legal guardian, or responsible adult who is authorized to visit the inmate; who has notarized permission of the legal guardian of the child. These children must be natural or adopted children of the inmate they are visiting. All other children must be accompanied by the parent or legal guardian. In the event a question arises, the visitor may be required to provide documentation, such as birth certificate to reflect parentage.

a. Facility heads, where female inmates are housed, are authorized to develop and implement a program for allowing frequent visits between inmates that are mothers to newborn children. The children must be accompanied by a legal guardian or approved volunteer.

b. Once children reach the age of 18, they will be required to complete a visiting application in accordance with Section II. item A. in order to be placed on the inmate’s visiting list.
3. Family members who are under agency supervision may be allowed to visit with the approval of both the district supervisor and facility head. Denial of visits by family members who are under supervision requires written objection by the district supervisor or facility head. Denial will be for cause with written notice being provided to the denied family member(s) by the objecting party.
4. Offenders who are not family members will not be allowed to visit for three years following the completion of all active sentences, whether incarcerated or supervised. Visits by former offenders require the approval of the facility head.

5. Under no circumstance will incarcerated inmates be allowed inter-facility visits.

6. Volunteers will not be allowed to visit inmates at the facility where they are volunteering, nor will volunteers be allowed to visit any inmate with whom they have developed a relationship while performing volunteer services. The only exception will be when a volunteer is recognized as a reentry partner or a minister/religious leader on the master volunteer database. Under these circumstances the volunteer may visit an inmate at the same facility where volunteer services are performed under the provisions of Section III. item D. entitled “Special Visits.” Volunteers/private prison/departmental employees who discontinue employment for whatever reason (resigns, is terminated, retires) will not be authorized to be added to the visiting list of non-family members for three years.

7. Employees may be allowed to visit family member inmates pursuant to OP-110215 entitled “Rules Concerning the Individual Conduct of Employees,” when both the employee’s supervisor and the facility head approve. The background check may be waived by the facility head. Employees having access to the facility in this situation are subject to all the guidelines applicable to visitors.

8. Male or female visitors (friend) will not be allowed to visit more than one inmate as a “friend” in any DOC facility or private prison. Once a friend has been removed from one inmate’s visiting list, they will not be allowed to be placed on another inmate’s visiting list for period of 12 months.

II. Establishment of Visitors List

A. Temporary Approval

Inmates arriving at the facility without visiting cards must have their visitors (family) submit a “Visitor Request Form” (DOC 030118B, attached). Prior to the return of this form (via mail) to the unit staff, family members listed in the inmate’s field file will be allowed to visit for thirty days. After thirty days, family members will not be allowed to visit if the form has not been received unless approved by the facility head or duty officer.

B. Approved Visitor (4-ACRS-5A-17)

To become an approved visitor, the individual must complete a visitor’s application to visit “Visitor Request Form” (DOC 030118B). An OSBI and FBI check will be conducted using the “Oklahoma Department of Corrections Request for Record” (DOC 090211B) and a check of the Security and Investigations Visitor Alert system.

Upon clearance through this system, the individual may be added to the inmate’s permanent visiting list and authorized to visit as provided by local procedures. Prior to completion of the formal approval process, the facility head may allow visits by designated individuals as provided by local procedures.

A visitor’s list will be maintained for each inmate, providing the name, address, and relationship of those persons authorized to visit the inmate. The list will be prepared at the location of the inmate’s first institutional assignment utilizing the Offender Management System (OMS) and placing the information on the “Approved Visitor Card” (DOC 030118C, attached), will be maintained throughout the inmate’s period of incarceration, and transfer with the inmate in the field file.

C. Modification of Visitors List

1. The approved visitor’s list will be a permanent part of the inmate’s record and entered on the Offender Management System (OMS). The receiving facility may accept, increase, or reduce the number of allowable approved visitors.

2. If an inmate is married and has a spouse (including common-law) on their visiting card, or reflected in the field file, no other person of the same gender as the spouse, except immediate family, can be placed on the visiting card.

D. Restriction and Removal from Visitors List (4-ACRS-5A-17)

1. In order to ensure consistency of visitation, sanctions taken against any visitor(s) or inmate by a department facility or private prison holding Oklahoma Department of Corrections inmates will be enforced system wide in accordance with “Visitors Rules of Conduct/Violations/Sanctions” (DOC 030118D, attached).

2. Visits may be temporarily suspended by the facility head. Temporary suspension of a visitor requires written notification to the inmate and visitor with the length of the restriction and reason(s) for the proposed removal and an opportunity to respond.

3. Visitors may be permanently removed from the approved visitor’s list for documented cause.
a. Prior to permanent removal, the affected inmate and visitor will be given written notice of the reason(s) for the proposed removal and an opportunity to respond.

b. Procedures outlined on DOC 030118D, identify the process for the temporary or permanent removal of visitors, which will include an opportunity to respond, and documentation to the field file.

4. Inmates may have visits restricted as a sanction imposed following a disciplinary hearing. Length and conditions of restriction will be in accordance with OP-060125 entitled “Department Inmate Disciplinary Procedures.” inmates will not have a visiting privilege permanently removed.

5. Visitation action taken against any visitor(s) and/or inmate will be documented on the “Visitor Alert” (DOC 030118E, attached). The completed form and a copy of the written notification correspondence will be placed in section six of the inmate’s field file.

6. Any modification(s) of the action will be documented on the original filed “Visitor and Volunteer Alert.” A copy of the original “Visitor and Volunteer Alert” and any subsequent modifications will be furnished to the Security and Investigations Unit for entry into the computerized security system.

7. When an inmate transfers to a lower security level or is laterally transferred in any security, or is transferred for programmatic reasons, the inmate will not lose their visiting level privilege, if it is the best interest of the facility and the inmate.

8. Additions or removals from the inmate’s visiting list can only be done during the 120-day review process.

9. Inmates who request a visitor to be removed from their approved list cannot have that visitor placed back on the visiting list for a period of 120 days.

10. Visitors cannot be removed from inmate’s visiting list and placed on another inmate’s visiting list for a period of one year. This will apply regardless of the facility to which the inmate is assigned.

III. Standards for Visiting Procedures

A. Local Procedures Regarding Visitation

Local procedures will be developed regarding procedures governing visitation being made available to inmates within 24 hours after arrival at the facility. At a minimum, the information will include but not be limited to: (4-4499)

1. Facility address/phone number, directions to the facility, and information about local transportation (4-4504)

2. Days and hours of visitation

3. Approved dress code for visitors and identification requirements for visitors (DOC 030118A , attached)

4. Items authorized in visiting room/area

5. Special rules for children

6. Authorized items that visitors may bring in to give to the offender, if any

7. Special visits as defined in Section III. item D.

B. Regular Visits (4-4498, 4-4499-1)

Visits will be structured to allow informal communication between the inmate and the visitor, as well as the opportunity for physical contact, such as brief kiss and embrace at the beginning and end of the visit. Devices that preclude physical contact are not used except in instances of substantiated security risk in accordance with their assigned level and with facility head approval.
C. Visits with Attorneys of Record (4-4275)

Subject to the provisions of Section III. items A. and C. of this procedure, each inmate will be allowed the same general visiting privileges with his or her attorney. (4-4275, 4-ACRS-6A-01) Attorneys are encouraged to visit their clients during normal visiting hours. With advance notice, attorneys may visit during non-visiting hours.

D. Special/Extended Visits (4-4500, 4-4501, 4-ACRS-5A-18)

Each facility will have special visits. Special visits include visits from persons who have come long distances, volunteers that have partnered with the Department of Corrections in re-entry services when the visit will aid in the re-entry process, visits to hospitalized inmates, visits in disciplinary status (attorney visits/clergy only), and visits between clergy and social service agency representatives, etc. Special visits for ministers/religious leaders as defined in OP-030112 entitled “Religious Programs” are to be professional in nature and are provided for inmates with whom the minister/religious leader has a ministerial relationship. All special minister/religious leader special visits will be scheduled in advance (unless an emergency situation exists) through the facility/unit head. The length and conditions of any special visit will be determined by the facility head.

E. Food Visits

Food visits will be allowed at community corrections facilities only. Each district shall establish written guidelines for food visits. Facilities will install vending machines for use by inmate visitors. At no time will the inmate be in possession of any hard money, with the exception of inmates at community security. Inmates at community security may have no more than $10 in cash money while visiting. Facilities will develop specific procedures for utilization of vending machines.
Appropriate accessories for infants are allowed (i.e., baby bottles, diapers, baby food, etc.).

F. Vending Machines

Vending machines allowed at facilities are as follows:

1. Sandwich machines

2. Chips/Snack machines

3. Soda/Beverage machines

G. Security Considerations (4-4503, 4-ACRS-2A-02, 4-ACRS-5A-16)

Every effort will be made to detect any attempt to introduce contraband through the visiting program to include but not limited to the use of physical search, pat searches, metal detectors, ion scan devices, and drug dogs. Searches will be in accordance with OP-040110 entitled, “Search and Seizure Standards.” All facilities will develop local procedures to monitor and control visitors movement using a visitor sign in/out log and/or using computerized log in/log out system in accordance with the “Facility Visitor’s Sign In/Out Log” (DOC 030118F, attached)

IV. Visiting Records

The visiting file is a permanent part of the inmate’s record and must be transferred with the inmate throughout the period of incarceration. All changes to the “Approved Visitors Card” must be documented on the card with supporting documentation contained in section four of the visiting file. Both the visiting card and the file will be transferred with the inmate.

V. Inmate Notification of Visiting Rules & Regulations (4-4499)

Visiting information will be provided to the inmates through facility orientation as specified in local procedures and OP-060201 entitled “Initial Reception of Inmates.”

irshnrse
10-31-2009, 07:17 PM
Just pisses me off about the sister-in-law clause. They won't let me visit my BIL without someone else, and there is no one else. My Husband is incarcerated. Sigh...
We may try to fight it at some point, but I don't know.

whitewolf2751
11-04-2009, 09:43 AM
Gosh I am so sorry irsh! Sure hope you can find a way around that stupid clause! :angry:

Most things DOC-related pisses me off. :rolleyes: :blah:

irshnrse
11-04-2009, 09:46 AM
Makes no sense.

rose45
11-21-2009, 07:44 PM
Am Im reading this right.... anyone who is listed on the inmates visitation list will stay on that list when they are transferred, so once you are put on the visitation list you do not have to wait to be approved for each facility they are moved to....

JKB's Girl
11-21-2009, 11:36 PM
Am Im reading this right.... anyone who is listed on the inmates visitation list will stay on that list when they are transferred, so once you are put on the visitation list you do not have to wait to be approved for each facility they are moved to....

Yes, you are reading this right, however.......if it has been over three years since you were approved and your inmate gets moved it is VERY possible you will have to fill the visitation forms out again once he is moved. This happened to me when my guy was transferred very recently.

Brownsuga
11-22-2009, 10:48 PM
Yes, you are reading this right, however.......if it has been over three years since you were approved and your inmate gets moved it is VERY possible you will have to fill the visitation forms out again once he is moved. This happened to me when my guy was transferred very recently.
Not truely correct. My husband has made 3 stops to 3 different yards 2 private and one state and each time we have always had to resubmit a visitation form. I know that their visitation cards are supposed to follow them but as we all know DOC doesn't always do what they say.

HesMyForever
07-18-2010, 03:38 AM
Oh, I'm in a conundrum I fear. :(

I need to see if I can find a loophole....

I've been on probation for almost 2 years. I will get off probation on July 26th :yay:

My MWI is in Cali...and we were together the entire time I've been on probation..so I was unable to visit him (due to the probation). He just found out he will be transferred to Oklahoma the end of this month. I was happy about this news because now he'll be a little closer (I'm on the East Coast)...and I'm finally getting off probation. But,...according to this:

4. Offenders who are not family members will not be allowed to visit for three years following the completion of all active sentences, whether incarcerated or supervised. Visits by former offenders require the approval of the facility head.

So....that means I can't visit for another three years?! :(

We had wanted to have the visits approved SOOOO we could possibly get married.

From my understanding of this quoted part...now I can't visit (for 3 years) unless I'm married...but I can't get married if I can't get approved to visit. :( :(

:cry:

Does anyone know of any loopholes??????????

cowboyswife67
07-22-2010, 09:51 AM
Hesmyforever - you may want to talk to his case manager about it. My daughter is on probabtion and still was approved to see my husband. It may be because he is her stepdad tho. But talk to his case manager and see

FutureMrsdavis
01-04-2011, 11:20 PM
Any one knoq much about the special visits for those traveling long distance. We are 800 miles apart and I want to see him so bad. if his sentance mod doesnt go thru it will be another 18 months till parole. :(

chaosx4
08-13-2013, 07:10 PM
okay so we have to send in a form to be approved for visitation? I thought he had to make a list and get it approved and that was it.

lovinghhim
08-13-2013, 07:59 PM
okay so we have to send in a form to be approved for visitation? I thought he had make a list and get it approved and that was it.

He has to request you and get it approved then they will give him forms to send you that have ti be filled out and sent back to the visiting officer to be aproved once again...it is a process...well this is at lawton correctional facility not sure if every place is exactly the same

awaitinghim33
08-14-2013, 07:59 PM
ok...so I cant just print the forms off from online fill them out then send them in?He has to send them?

lovinghhim
08-14-2013, 09:12 PM
ok...so I cant just print the forms off from online fill them out then send them in?He has to send them?

No he has to request them and mail them to you...just remember not to send them back to him...they must go to the visitation officer...the address should be on the form..