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  #1  
Old 02-29-2004, 11:02 PM
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Default Sample Letters for Parole Board

Attention:

Re: Inmate name and #

I am writing this letter on behalf of Inamate name, an inmate at I.C.C. I would like to start by saying that I am Chris’s fiancee and the mother of 3 children who love and adore Chris. We would all like to see Chris out of prison and joining us as a family. We knew Chris before he was sent back to prison and it wasn’t until after seeing all the changes that he has made that we became a family.

Because of the lack of support Chris had when he was released the last time he got himself into trouble. He looks back now and sees where he went wrong and why it happened. At his revocation hearing they told him that he needed to " Top" out his prior charge and he was devastated. Even after being denied over and over never gave up on finding a Therapeutic Community Program. After going to ICC and talking to the Program Manager she saw something in Chris that told her he was worth taking the chance and she let him take the Life Line Program. He will be graduating the program in July and they want him to stay on as a Intern for the program. Chris has worked very hard to become a better person and productive member of society. As you can see by all the certificates he has worked very hard in the last year. He has also signed up to take a parenting class and we have plans to take a relationship class to strengthen the bond we have when he is out. He takes the role of being the best husband and father he can be very seriously. Because of the changes that I have seen in him we do have plans to be married soon.

I am asking you to reconsider the last decision and grant him a new hearing. I’m not just asking for Chris and I, but I’m also asking for my three children. It’s been a long time since they have seen Chris and right now because were not married there unable see him and spend time with him the way a family does. He now has a family who loves and supports him as well as needs him that he didn’t have before. I wouldn’t be asking this if I didn’t really see and believe how much he has changed for the better. I know that Chris will be a very productive member of this family and society.

Last edited by TNC; 02-29-2004 at 11:14 PM..
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  #2  
Old 02-29-2004, 11:04 PM
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Re:

Dear


In July 2003, Mr. submitted a Self Iniciated Progress Report and was denied a hearing. After doing a file review in September 2003, he was given hearing date of 2008.

In the time Christopher has been back in prison, he has made many changes in his attitude and willingness to do what he can to get out of prison and stay out. He has gotten over 30 certificates since his re-incarceration, some of which are: (See next page for list).
To me, this is showing that he is working very hard and is staying DOR free.

When you and I were in touch a few months ago you asked if I would be able to attend a hearing for support if he is granted one. My support for Chris is stronger now than it was at that time and it continues to get stronger as we work together setting and maintaining goals.

As I said in the last letter, he has made a lot of changes from the person he was before he went back to prison. I see the wonderful changes he is making. I believe these changes are because he wants to improve himself. We all know that one of the first parts of making a better person out of oneself is wanting to do it! He started programming before we were even together; however, I think that now that he has a family in his life he has more incentives.

Christopher has done all of these things on his own. No one has ever told him "this is what is expected of you" or "this is what you need to do." There are many that get a hearing or get out, but they are told they have to take certain programs first. Those are the ones who only are doing it because they have to and not because they want to. Again, what makes Chris stand out from those is he has done this because he wants to make the changes for himself.

I'm asking that he at the very least he be given a hearing. He has worked harder then anyone I know to become a better person and I feel he deserves a chance to show the parole board.


Sincerely,

Last edited by TNC; 02-29-2004 at 11:13 PM..
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  #3  
Old 02-29-2004, 11:09 PM
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Office of the Governor
700 West Jefferson, 2nd Floor
PO Box 83720
Boise, Idaho 83720-0034

Dear Governor Kempthorne
I am writing this letter on behalf of my fiancee NAME, an inmate at ICC. I first met Mr. before he went back to prison and it wasn’t until after that when we became a family. I knew him before he went back and I know who he has become. He has worked harder then anyone I know to become a better person.

Since Mr. has gone back to prison he has worked very hard to make changes to become a more productive member of society. He has received over 30 certificates from different programs that he has taken since he has gone back. I think the important thing to note here is he did all of this on his own. Most of these were done before him and I were even involved. The board didn’t tell him to do these. These are just things he wanted to do for himself. I know that a lot of guys are "told" to take certain programs in order to get out. It’s the ones who do it because their told to rather then they want to have a better chance at going back in. You have to want to make the changes and I think he has shown that he does.

In July of 2003 he submitted a Self Initiated Progress Report and was denied a hearing. I had wrote a support letter for that hearing and was told that it wouldn’t be considered because my letter needed to be included in his packet. When he submitted his packet he was only allowed so many pages. In those pages that he wrote he did mention me but when it came down to sending my letter he didn’t send it. He also had a letter from one of his counselors saying how hard he has worked. After talking about it we though that the letter from her was very important because it was from someone who had no personal interest or gain to write something good about him. He had to decide on only one. We decided that I could mail my letter in and at the time we had no idea that it wouldn’t make it into the file.

As it stands right now he doesn’t have a hearing scheduled until 2008. I see all the time inmates who aren’t making the changes for themselves get another chance, but this man who has done so much isn’t getting that chance. I know that even in the real world we get people that try and do well and don’t get recognized so they give up. That happens in the work place, schools and even at home. I’m not saying that he is giving up or ever will, but I would hate to think that there are people who really are trying to do better and taking the programs that the Department of Corrections offers just to be let down. Many of these inmates have self-esteem problems that that’s what lands them where they are. Part of our job as a society is help these people learn that you do get recognized for doing good.

Sincerely,

Last edited by TNC; 02-29-2004 at 11:12 PM..
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  #4  
Old 08-18-2004, 12:06 AM
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Default Parole Support Letter Guidelines

I found the following guidelines to be an excellent tool for letter structure and content. Used in conjunction with the Sample Letters that TNC has provided, just about anyone can become a pro at support letter writing.



Parole Support Letters:


The following information, taken from Parole Board guidelines has been published once a year for five years, to benefit family and friends of inmates who write letters to the Board of Pardons and Paroles.


Prisoners are encouraged by the Board of Pardons and Paroles to provide evidence of support for their release on parole. One way to do this is through letters supporting a Prisoners's release. The information below is provided for Prisoners and family members who have questions about such letters.




SUPPORT LETTERS FOR THE PAROLE FILE


There are no rules for support letters. These are only guidelines and suggestions. You must use what fits your own special situation. Don't be afraid to ask people to write letters. Many people care and want to help. Your request for help may give them a better understanding of the correctional process.



WHAT IS A LETTER OF SUPPORT?


Letters of support are evidence that the offender will have a network of friends and family to help when he or she is released.



They show:

1. Somebody know the prisoner and cares.
2. The prisoner has free world input while in prison.
3. Someone will help when he/she gets out.
4. The good side of the prisoner and thus help balance
the bad side which appears in his or her criminal record.



WHO WRITES SUPPORT LETTERS?


1. You, family members, close friends and loved ones.

2. Relatives, aunts, uncles, and grandparents.
3. Respected members of the community, such as
businessmen.
4. Prospective employers, school teachers,religious teachers,
students, counselors, etc.
5. The Prisoner's Corrections Counselor/Supervisor or other
people who have known him/her while in prison, e.g.
chaplain,counselor, teacher,volunteers from the community.
If you can't find anyone who knows the prisoner, you may
ask for letters from people who know you and state that
your support will be of value during the offender's re-
adjustment to the community.
Also, people can write offering their support for the prisoner
based on their position in the community (such as a
minister in your church.)



HOW MANY SUPPORT LETTERS?


At the time of the parole interview, three to ten support letters should be enough. Keep sending support letters regularly, not just at the parole interview date. This shows consistency and active support and lets the Parole Board know that you'll stick by the prisoner after release.




WHAT TO SAY?


There are several general areas of information to be included in these letters.


1. State your name, age and occupation. If you have been on
the current job for a number of years, state the number of
years you have been similarly employed.

2. State your relationship with the prisoner and the length you
have known him or her.

3. Your belief that, despite his/her mistake, he/she is a good
person and the reason you feel this way.

4. Your belief that the offender will be a useful and law abiding
citizen if given the opportunity. You may describe
improvements in the prisoner's attitude, behavior, or efforts
he/she has made to improve himself/herself. If you will
provide housing, give the address and a phone number if
you have one. You can mention other kinds of help you can
provide, for instance, clothing or transportation.
Other people who will write a support letters may include
the same type of information. If they are willing to help the
prisoner in some way, they may include that in the letter.
Some people are willing to help, but don't have money or a
job to offer. They can offer to spend time with the offender
doing something positive and worthwhile, or they can offer
advice and encouragement. This kind of help is also
necessary for someone just released from prison.


NOTE: In some states, it is possible for prison employees to write letters of recommendation for parole. This is most commonly done by supervisors in a department where a prisoner works or by ranking officials on the unit who have personal knowledge of the prisoner.



OUTLINE OF THE SUGGESTED THINGS TO COVER IN THE LETTER


Salutation:
(Insert address for your particular Parole Board)


Parole Board Member
Board of Pardons and Paroles
P.O. Box 12345
Anytown, USA 78711


You may address your letters to a specific person on the Parole Board, if you wish, but it is also acceptable to address your letter Dear Parole Board Member:



FIRST PARAGRAPH


State your name, age, and occupation. If you have been on the same job for a number of years, state the number of years you have been similarly employed.


SECOND PARAGRAPH


State your relationship with him/her (e.g. friend, relative, teacher, employer, co-worker, etc.)


THIRD PARAGRAPH


Your belief that the, despite his/her mistakes, he/she is a good person; the reason you feel this way, your belief that he/she will be a useful and a law abiding citizen given the chance. Describe any improvements in the prisoner's attitude, behavior, or efforts he/she has made to improve himself/herself (education, treatment programs).


FOURTH PARAGRAPH


Your willingness to be supportive and how, e.g. if you will provide housing, give address and phone number if you have one, transportation, job offer. Other people who are willing to help, but don't have money or a job to offer, can be supportive and worthwhile by offering advice and encouragement.


Additional suggestions to go along with this information....

1. If you or someone you know has written support letters in
the past, make copies and include them with the parole
packet

2. Included in this packet should be any information and/or
photocopies of awards or achievements your loved one may
have achieved while incarcerated.

3. Write out a "game plan." What does your loved one plan to
do when he or she gets out? Be specific. Tell the board
what job opportunities are in the area.
4. Make a copy of the packet and send it to your loved one.
Your loved one should write up a similar type of packet
themselves. They can make a separate one, or include it in
the one you make for them. He or she should present the
packet(s) to the person who comes to interview them when
parole time approaches. It makes a much better impression
when they have obviously made preparations for their
future, as well as having a source from the outside who
cared enough to put together a presentation packet as well.


__________________
“Remember ye not the former things, neither consider the things of old. Behold, I will do a NEW THING.... "

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  #5  
Old 12-28-2005, 06:19 PM
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I thought I would share the letter I wrote to the Parole Board Hope it helps someone compose theirs. I know the guidelines posted really helped me.

Date

name
Address
City, State zip

Parole Board Member
State Board of Pardons and Paroles
Address
City, State zip

Re: Inmate

Dear Parole Board Member,

I am writing on the behalf of Inmate in Name of Correctional Institution in City, State. I would like to start by introducing myself Name, a 48 year old, life long State resident. I am licensed by the State of State as a Occupation and have been similarly employed since Date.

I recently became Inmate’s fiancé after knowing him for 5 years. When I met Inmate he was a responsible, law abiding citizen. He held a management position at Employer Name, and was a valuable employee. Unfortunately, like so many of our citizens Inmate has struggled over the years with a drug addiction. It was after the death of an older brother, followed by the death of his Mother nine months later, Inmate relapsed into his
disease. It was during this time, despite several attempts to regain his sobriety, he committed the crimes he for which he is incarcerated.

Since Inmate’s incarceration, he has expressed to me his sincere regrets for his crimes. Inmate has shone exemplary behavior during his 18 months of incarceration and I have
been impressed with the changes he has made. He has used this time to reflect and re-evaluate his life. He now has an attitude of humility and a willingness to be open and
honest about every aspect of his life. In addition, I have witnessed Inmate under go a spiritual awakening through Bible study and attendance of religious services. It is my belief that with the appropriate amount of support that Inmate is ready to become a useful and a law-abiding citizen. There by he will be able to provide restitution
and child support for his sixteen-year-old daughter in Florida.

I was distressed to learn that Inmate’s temporary parole month has been set for June of 2007, despite the Parole Board’s own Guidelines, which would provide for a possible
parole month of November of 2005. Inmate was convicted of a Level I crime, and he scored a 10 on the Parole Success Chart. Based the Parole Board’s Parole Decision
Guidelines Grid, Inmate should serve approximately 16 months before he would be eligible for parole. It is understandable that the Parole Board would wait until Inmate had served 1/3 of his sentence before considering parole. Taking in consideration that Inmate has already served 12 months in the Name County Detention Center, he will have served 1/3 or 20 months of his sentence in February of 2006. Considering Inmate’s behavior and the changes he has made to his life, I am at a loss to why the Parole Board has chosen to wait until June of 2007 or 36 months before considering Inmate for parole.

I wish to appeal to the Parole Board to reconsider their decision and take into consideration Inmate’s apparent changes, and his determination to become a productive
law-abiding citizen. Furthermore, I am willing to help him re-enter in to society by providing emotional support and financial support. It is our plan that he will reside in my home at Address, City, State . In addition, Inmate’s old employer, Name of Employer Inc., has extended their support by assuring him steady employment upon his release (letter enclosed). With all these factors in consideration, I believe Inmate will have a successful re-entry in to society.

Thank you very much for your time and consideration.


Sincerely,



Name






Enclosures: Letter from Employer
  #6  
Old 03-10-2006, 03:15 PM
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Post Sample Letter

thank you mandy for rewriting it for me. yes you can use this it it helps you








Arkansas Parole Board
P.O. Box 34085
Little Rock, Ar. 72203

Dear Parole Board Members:

I am writing you concerning my husband [Full Name DOC#] an inmate at Delta Regional Unit. [Name] has been in A.D.C. custody now since July 19, 2005. It is my understanding and yours that [Name] has made several mistakes in his life and has been truly trying to better himself. I feel comfortable in telling you that he has made changes in his life while in custody. While incarcerated he has studied for his G.E.D. Since we met and married, [Name] has gained a wonderful family that love and supports him. At this time, I am asking you to take into consideration [Name] and our family. Our family would like to see [Name] home in the very near future. Once given that chance I believe that [Name] will be a law-abiding citizen and a great addition to our community. He has acknowledged his wrong doings and is ready to move on in his life with our family.
Once granted parole he plans to take up construction work in the Hot Springs area. He is skilled in this field and looks forward to supporting his family in this way, as they have had great financial difficulty during his incarceration.
I am taking responsibility for [Name] as he makes this transition from A.D.C. custody to the work force. I look forward to supporting [Name] financially, emotionally, and spiritually. He will be residing at our home address:
I thank you for taking the time to read this letter and taking into consideration our family. We look forward to hearing the outcome of the Parole Boards decision and seeing [Name] home with us very soon.


Sincererly,

[Name]


[Address]
[Phone Number]

Last edited by butchies_girl; 03-10-2006 at 03:16 PM..
  #7  
Old 01-26-2014, 08:43 PM
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Default Sample Letters for Parole Board

Ladies and Gentlemen, you will find in this thread sample letters written to parole boards on behalf of inmates coming up for parole. These are guidelines only. If you decide to use any of these formats, you will, of course, have to change the facts using information for the person that you are writing about.

If any members have any other sample letters they would like to share, please contact Moderator Renee, or me to post these samples for you.
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