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California Medical Facility (CMF) - Vacaville Topic and discussion specific to the California Medical Facility (CMF) located in Vacaville, California.

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  #1  
Old 12-14-2012, 12:49 PM
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Default CMF Mail, Packages, Magazines and Books Q&A

Anything regarding mail, mailing address, etc... should go here.
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Old 03-12-2015, 04:07 PM
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Can someone tell me, are we allowed to send writing packets: ie writing pad, stamps and envelopes?
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Old 04-16-2015, 08:57 PM
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Originally Posted by JacksGirl View Post
Can someone tell me, are we allowed to send writing packets: ie writing pad, stamps and envelopes?
I've sent 250 pages of paper, you can send a book of stamps (20) and I'm not exactly sure how many envelopes. I just put it in a Manila envelope and take it to the post office since all that paper was pretty heavy
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Old 07-22-2015, 10:33 AM
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Default CMF Sending Packages, Magazines and Books

Questions about sending quarterly packages, magazines and books belong here.
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Old 10-10-2015, 03:10 PM
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Default Quarterly packages, writing package

My hubby just went there and im wondering if he can receive quarterly packages? Also, how many pics can he receive in a writing package?
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Old 11-20-2015, 03:13 AM
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Could someone be so kind as to offer me more advice regarding stamps please? I live in the UK and would like to enclose international stamps rather than first class. Is this allowed and if so do you know how many or up to what value stamps must be?
TIA
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Old 09-12-2016, 02:00 PM
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Can someone please tell me what the limits on paper, envelopes, stamps and pictures are? He's doing a SHU term so we were told the limits are different?? The prison doesn't seem to be able to answer. He was just at HDSP, the limits in the hole are different and the mail room couldn't answer that either. I've been trying to get him mail supplies for a month now and he hasn't gotten any of it!! Please help!!!
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Old 10-06-2016, 03:54 PM
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I don't know about shu limits but I know I can only send my husband 10 envelopes and 10 pictures at a time. I did mail him a pack of paper that was prepackaged in plastic. Hope that gives you some kind of insight. Mail has been super slow lately my husband is missing a lot that I've sent him not sure what is going on.
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Old 10-06-2016, 04:52 PM
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I don't know about shu limits but I know I can only send my husband 10 envelopes and 10 pictures at a time. I did mail him a pack of paper that was prepackaged in plastic. Hope that gives you some kind of insight. Mail has been super slow lately my husband is missing a lot that I've sent him not sure what is going on.
Thanks!! I'm not sure what's going on either with mail! He isn't getting my mail! I'm really getting irritated, he's upset and thinks I'm not writing, I'm writing almost everyday and No one can answer my questions at the prison!! I was told to call the lieutenant. I'm calling tomorrow
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Old 10-07-2016, 01:04 AM
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I hope the mail issue gets cleared up and the lieutenant will be able to shed some light to what is happening... I can imagine the frustration with slow mail. Good luck
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Old 10-08-2016, 07:50 AM
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And please share what you find out!!
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Old 01-09-2017, 02:45 AM
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Default Mail information for CMF

I just want to provide some information of what can be sent in the mail to CMF. Though long, I want to be as detailed as possible so that all questions are addressed. I know it appears mail is not considered a priority but I ensure you that we do not maliciously or voluntarily keep mail from reaching your loved ones. We have no control over how long it takes us to receive your mail but we do process it as quickly as possible because we know how important it is for your loved ones to be able to communicate with their family and friends. If I miss anything, don’t hesitate to ask.

Note: There is no limit on the number of mail pieces your loved one can receive, only a limit on what is contained in each one.

Address and format
Inmate Name CDCR #
PO Box 2000 Housing Unit
Vacaville, CA 95796

Must have return address and if sending funds, please note check enclosed on the envelope to ensure the quickest processing time.

Process:
1. Once mail is received by the mailroom staff, it is sorted and opened to ensure there is no contraband or violations included in the mail
2. Legal mail, followed by periodicals and publications have priority when forwarding mail to the inmate. General mail is processed last due to time restraints on the prior mailtypes.
3. Mail must include the full name, CDCR id #, proper address to institution, and a return address to be processed and forwarded
o It is recommended that a housing # be included if you want your mail to be processed and forwarded as quickly as possible.
4. It is standard procedure to separate unhoused and housed mail to open and distribute housed mail first for efficiency
o After housed mail is processed, we will begin to look up the housing for unhoused mail which may delay unhoused mail by a couple of days depending on our current mail volume to process.
o If the address is wrong, it will be rerouted by the CO’s when they receive mail for an inmate who has moved to a different unit or wing.
5. Mail that is received for an inmate who has transferred to a different institution will be forwarded on a weekly basis to the new institution unless it is legal mail which is forwarded daily.
6. The mailroom has 7 days from the date received to process and deliver mail to the inmate but may be delayed in the case of holidays, shortage of staff, or other unforeseen circumstances such as delays by the USPS.

Writing and Sending Supplies
Postage: 40 Stamps or 40 stamped envelopes (unmetered) or a combination of the both as long as it does not exceed 40 stamps total. (This is per envelope, if you want to send your loved one 80 stamps, it must be in two envelopes with 40 in each)

Paper: There is no number limit on how much paper can be sent and depends on the method. If sending through first class mail, meaning it is posted using regular sticky stamps, it cannot be over 13oz in weight as the post office will not deliver it. You can send over 13oz by using priority mail which will have the postage printed and can be traced back to the sender. If it can fit into the cardboard envelope and properly seal, it will go through. Typically, a shrink wrapped pack of paper that is around 200 maybe 250 sheets should fit fine. You can include any other allowed items so long as it fits.
  • Only yellow or white lined paper is allowed, this can be in the form of pads, loose, or packaged.
  • No stock paper, construction paper, colored paper (except yellow)

Writing utensils: Pens, pencils, crayons... no writing utensils are allowed. I have seen posts where one clear pen is allowed, but this is not the case at CMF or at many other institutions. They can get pens from Canteen or often times will be provided with them by staff

Envelopes: No limit on standard, white legal or letter sized blank, unstamped, unmetered envelopes if they do not exceed 13oz first class weight limit or can fit in a priority envelope.
  • No bubble envelopes

Content
No violent, overly sexual, drugs, or gang related content
No threats toward inmate or toward anybody else
No lipstick imprints, no perfumes or colognes, no bodily fluids, no hair, etc.
No maps
Nothing that can be viewed as coded communications
Calendars: limited to 12x12 inches
Photos: 20 photos per envelope (I realize that the CDCR website says 10 but CMF allows 20 per institution policy). Restriction on amount is only for photos printed on photo paper, photos printed on regular printer paper are not counted, there is no limit on the number allowed.
  • Limited to size of 8x10 inches
  • No polaroid pictures
  • No pictures that depict any type of gang affiliation (a tattoo will not get the photo banned unless it is determined to be a primary focus of the photo) Example: a girl has a gang insignia tattooed on her chest and is visible due to a low-cut shirt she is wearing in photo will not be considered a gang related image)
  • No nudity: No nipples (on women), vaginas, or penis images will be allowed. A thong is as revealing as it can get for the bottom and the top can be topless as long as there is something blocking the nipples in the photograph not on the photograph. Altering a photo with a sharpie or any other method to conceal the image will not be approved or delivered, it must be concealed in the actual photo.
  • No sexual content, this includes softcore types of images. An example is an image of two people in the act where it is obvious what they are doing even though you cannot see the penetration is not allowed. This is likely obvious but also no sexual innuendoes or content involving animals, children, or acts that depict violence or rape.
  • No violent content.
  • No images of bodily fluids or waste (I should not even have to specify this but it has been tried)
  • Basically, use good judgement and common sense when sending photos to an inmate. Also realize that mailroom staff, CO’s, and other inmates will see your photos so remain conscious of what you are exposing and to whom you are exposing yourself to

Greeting cards (applies to blank cards for inmate to send out or for personal cards sent to inmate): There is no restriction on envelope color as greeting cards do come with predetermined envelope shape and colors.
  • No excessive glitter. (If there is loose glitter in the envelope when it is opened, it will not go through.
  • No pop up, raised, embellished images. (No chains, hard plastic, metal, décor, etc.)
  • No sounds, speakers attached to card
  • If including postage, the limit is 40 stamps or 40 stamped envelopes.
Newspaper clippings: No restrictions

Printed material from Internet: No pornographic, violent, gang related content otherwise no restrictions

Religious material: No restrictions

Legal papers: Must be relevant to the sender or receiver. It will not be considered legal mail unless it is sent by a verified legal source such as an attorney or legal resource center (Appellate project, innocence project, etc.)
  • Notary services are available, include payment in a form as described below

Money: Money orders, personal checks, certified checks, and other checks made payable to the inmate can be sent to the prison to be placed on their books (retirement, tax returns, refunds for purchases, etc.)
  • Make payable to inmate
  • Include cdcr identification # next to name
  • All fields are required for payee fields
  • No international money orders, or cashier’s checks
  • No cash
When the check is processed and sent to the trust department, we will stamp the envelope it was enclosed in with the date, amount, and log # and forward it to the recipient as a receipt of funds received

Identification documents: No identifying documents such as state id cards, social security cards, marriage, birth, death, etc. certificates allowed

Books, media, care packages, dressout:
  • All packages for an inmate must come from an approved vendor and will be given to R&R for processing and distribution. R&R has 15 days from received date to log and ducat the inmate to retrieve their packages.
  • Books do not have a list of approved vendors and any retailer whose business is the sell of books is approved. The books must be purchased and shipped by the retailer where it will also be delivered to the inmate through R&R.
  • If a hardcover book is purchased, the inmate will have the option of either removing the hard cover or shipping the book to somebody at their own cost. Soft cover books are recommended so the inmate can receive their books without delay or mutilation of the books.
  • Clothing items for inmates being released or paroled are sent to the institution and processed through R&R. They will inform you on what they can receive.
  • Quarterly packages are determined based on security level and housing location, it is best to find out when and what is allowed by the individual receiving the package.

I am sure I have not covered everything and there may still be questions and I will respond to any other questions.

Last edited by misslulu; 01-09-2017 at 02:48 AM.. Reason: correction to formatting
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  #13  
Old 01-31-2017, 11:58 AM
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That was perfect thank you for taking your time to give us that info
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Old 08-19-2017, 02:04 PM
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Question Quarterly and Special order packages

Does anyone have any idea how long it takes for an inmate to get his packages once they are shipped from supplier? Special order was shipped on 07/31 and he still has not gotten his order.
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Old 08-19-2017, 02:09 PM
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Hi there it can take several weeks, to arrive at the prison and then to be checked before its delivered to the inmate.
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Old 08-19-2017, 02:15 PM
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Thank you! Just seems to take awhile. I think that they have to engrave his ID# on it also.
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Old 08-19-2017, 02:20 PM
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The last package I sent to my friend in KVSP took nearly 6 weeks before he recieved it.
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Old 08-19-2017, 02:32 PM
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Thank you for the quick response. We are new to this,that last response puts things in better perspective!
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Old 08-19-2017, 02:35 PM
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Oh yeah if they got a TV or tablet that needs engraving it can take a little longer.
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Old 08-23-2017, 10:59 AM
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Called Union Supply and they stated was shipped on 08/02. Is their anyway I can check with CNF. Can I check with R&R? If so,does anyone have their extension?
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